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2Time Labs Podcast
Where we create a new productivity product on each and every show
Category: Training
Location:
Looking to learn something useful from a productivity podcast? Tired of the stale "interview-the-author" format which just regurgitates stuff you have already heard? Join me at the 2Time Labs and listen in as we attempt to create a new product, ser ...more
Looking to learn something useful from a productivity podcast? Tired of the stale "interview-the-author" format which just regurgitates stuff you have already heard? Join me at the 2Time Labs and listen in as we attempt to create a new product, service, tool or aid in real time. It's not an interview, but a joining together of minds where my guest and I use everything we can find to craft something new you can use to improve your productivity. Sometimes we hit the mark... sometimes we don't, but you be the judge! Along the way, we have a fun time reinforcing ideas you know and showing you a few you don't. Even when we don't quite meet the target, it's a hell of a ride whether we succeed or fail. It's like nothing you have ever heard!
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Welcome to my podcasts on Time Management 2.0. I'm the author of Bill's Imperfect Time Management Adventure, and the creator of...


by Francis Wade
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January 25, 2019 09:00 AM PST
Ever longed for a tool that could give you feedback on the health of your email inbox? Listen in as I take on the challenge of creating one from scratch. Here in the third and final episode in this series, I continue working with Dr. Michael Einstein to create an email health calculator.
We take the lessons learned from the prior discussion and start by listing a hierarchy of concerns. They are listed here from 1-5 in rank order.

1. How many days of stored email are accumulated?  (read vs unread, subscribed vs non-subscribeds)
2. How old are these message? (read vs. unread)
3. How unique are these messages? (subscribed vs non-subscribeds)
4. How fast are they entering? (incoming email)
5. How complicated are they by being threaded?

During the hiatus since the last episode, I drafted a weight for each measure and after playing with the tool we would be using, producing the following formula which we discussed in this episode.
  • 0.25 x Left Behind Index (i.e. (Total messages in your inbox - unread messages-tagged, read messages)/incoming email each day)
  • 0.20 x Number of Days Surprise Index (i.e. unread messages – unread subscriptions email)/incoming email each day)
  • 0.20 x Total messages older than a day)/incoming mail each day
  • 0.20 x (Average age of non-Subscription messages/days)
  • 0.20 x ( .50 x Average age of Subscription messages/days)
  • 0.10 x Incoming Email each day / messages removed per day
  • 0.20 x Threaded messages
The final input into the calculoid app used the following weights which were simply scaled so that they would sum to 1.0:

Field 1  - 18%   Left Behind Index [i.e. (Total messages in your inbox - unread messages-tagged, read messages)/incoming email each day)]
Field 2 - 14%   Number of Days Surprise Index [i.e. unread messages – unread subscriptions email)/incoming email each day]
Field 3 - 14%   Total messages older than a day)/incoming mail each day
Field 4 - 14%   Average age of non-Subscription messages/days
Field 5 - 7%    Average age of Subscription messages/days
Field 6 - 11%   Max(1, incoming email/150)
Field 7 - 7%    Incoming Email each day / messages removed per day
Field 8 - 14%   Threaded messages x #average active participants in each thread
Want to support the work at 2Time Labs? Here's my Patreon Link. Patrons receive a number of benefits including early access and followup conversations related to work like this.
January 24, 2019 08:00 AM PST

Ever longed for a tool that could give you feedback on the health of your email inbox? Listen in as I take on the challenge of creating one from scratch.

Here in the second part of LiveLab 02, I continue working with Dr. Michael Einstein by delving into the formulae that would be at the heart of a sound email health calculator.
It's no easy conversation to follow - you will probably need a paper and pencil.
Months before I called Michael, I devised the following formula in my very first attempt.
Score = the sum of:
1. 5.0 max(0, [2 x (total messages-unread messages-tagged messages) [
2. 0.5 x (total messages - unread messages - incomplete tasks recalled)
3. 5.0 x (unread messages - incoming email per day)]/10)
4. # minutes spent

This is where our discussion started. It moved quickly and resulted in this formula which we produced in the first part of this episode.
Score = the sum of: 
1. (total messages-unread messages-tagged messages)  [more importance]  "BlindSpot measure"
2. # read messages * (age in days -1) [more importance]   "Morgue Measure"
3. # unread messages/ # incoming email per day [more importance]  "Backlog Measure"
4.  # threaded messages / # total messages  [moderate importance]
5.  # raw threaded messages [high importance]
6. # subscription email older than a day / # total messages older than a day  [low importance]

We took a break for about a month, then reconvened to record the second part of this episode.
During the discussion, we agreed on the following elements.
Score = the sum of: 
1. (total messages-unread messages-tagged messages)  [more important]
2a. # read non-subscribed messages * (age in days per message -1) [more important]
2b. # read subscription messages * (age in days per message -1) [more important]
3. # incoming email per day / ((#unread subs--sqrd> + #unread nonsubsc) [more important]
4.  <deleted>
5.  # raw threaded messages - for non-subscribes using geometric growth [high importance]
6. # subscription email older than a day / # total messages older than a day  [lower importance]
Our next and final conversation didn't take place until 10 months later. It's captured n part 3, episode 59.

Want to support the work at 2Time Labs? Here's my Patreon Link

 

January 23, 2019 03:00 AM PST

Ever longed for a tool that could give you feedback on the health of your email inbox? Listen in as I take on the challenge of creating one from scratch.

Here in LiveLab 2 I invite Dr. Michael Einstein to help me build a brand new kind of tool - one that would provide users with an automatic diagnosis of their inbox health.

In this episode (the first of three), we work on the underlying assumptions that such a tool must include...and discover along the way there are *many*.

Plus we start to look at the elements we think should be measured in preparation for the next episode in this series which focuses on the actual formulae which the tool would use.

It's a far-reaching, one of a kind conversation which starts off in wobbly fashion as we're not sure whether we will be successful.

Here's the link to the original calculator I created which we used as our starting point.

Can't wait until the final episode to see the end result? Here you go - a link to an interactive calculator of your email inbox health.

 

Want to support the work at 2Time Labs? Here's my Patreon Link

December 13, 2018 07:47 PM PST

Part Two - No-one has ever made a full side-by-side comparison of existing auto-schedulers. In this episode we attempt to create the very first one, plus a decision tool for choosing between the 6 most popular apps in this genre as of December 2018. AI powered and cloud-based, these programs are gaining in popularity, especiallyamong productivity geeks and the busiest one-percent.

Show Notes

Can't wait until the end of Part Two? Here are the two outputs produced from the series of 2 episodes.

1. A Decision Tool

2. Comparison Table

Plus check out Melanie's new book  - A Year of Living Productively can be found here.

Want to support the work at 2Time Labs? Here's my Patreon Link

ScheduleU.Org

Shownote links - https://goo.gl/m7gZxu, https://goo.gl/qpM8me, http://psychowith6.com/ayolpbook, https://goo.gl/HVLEY5

December 13, 2018 11:21 AM PST

Part One - No-one has ever made a full side-by-side comparison of existing auto-schedulers. In this episode we attempt to create the very first one, plus a decision tool for choosing between the 6 most popular apps in this genre as of December 2018. AI powered and cloud-based, these programs are gaining in popularity, especiallyamong productivity geeks and the busiest one-percent.

Show Notes

Can't wait until the end of Part Two? Here are the two outputs produced from the series of 2 episodes.

A Decision Tool

Comparison Table

Melanie's new book  - A Year of Living Productively can be found here.

Want to support the work at 2Time Labs? Here's my Patreon Link

ScheduleU.Org

Shownote links - https://goo.gl/m7gZxu, https://goo.gl/qpM8me, http://psychowith6.com/ayolpbook, https://goo.gl/HVLEY5

December 09, 2018 06:00 PM PST

On this unique episode I introduce a brand new format here at the 2Time Labs Podcast. It's called a LiveLab and it's a recorded discussion between me and an invited expert as we attempt to create a new interactive product, service or aid which will make your life better. Listen in as I describe the reasons for making this very big switch.

The ProductivityCast Show - The weekly show about all things productivity

December 03, 2018 01:46 PM PST

It's tempting to spend all your time focused on your highest priorities, but in this episode Augusto Pinaud argues the opposite. For those very busy people with hundreds of tasks, managing low priority items takes a special approach. It's a technique perfectly suited for the top one percent of busy people.

 

The ProductivityCast Show - The weekly show about all things productivity

Support this podcast on Patreon, or by liking/rating/commenting on iTunes, Google Podcast or your podcast player of choice.

January 16, 2016 02:21 PM PST
Listen in as I interview Penny Zenker as we take a look at the essential elements of energy management: using your physiology, self-talk, purpose and focus. You can find more about Penny at http://pennyzenker360.com
January 16, 2016 09:16 AM PST

Join me in this one-of-a-kind conversation with Dr. Melanie Wilson as we explore how the two of us are using SkedPal Beta - the new schedule and calendar optimizer.

She's a productivity blogger who tests out scores of app, approaches and tools and then writes about each of them. As a homeschooling Mom of 6, she has a very busy life - the pefect place to test new ideas.

In this conversation we look at how we have adopted SkedPal to our very different lives.

During the conersation we touch on a number of information sources:

Melanie's post on SkedPal - http://www.psychowith6.com/automatic-scheduling-busy-people/

My recent post on optimizers like SkelPal - Learning to Optimize Each Day’s Plan from the Controversy Between Listers and Schedulers [Research]

My guest-post on Melanie's blog on "Why college students and CEO's manage their time the same way"

If you'd like to join my private Beta, check here to see if it's still open: http://perfect.mytimedesign.com/are-you-an-advanced-scheduler-join-our-community-today/

SkedPal

June 09, 2015 09:28 AM PDT
Tanya Dotson is an expert coach who focuses on helping clients implement new behaviors. In this interview she gives me some insight into one of my own practices and its source. Visit her website at http://180degreetimemanagement.com/
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